11/08/2015

Microsoft Word 2016 Zoom Features

Microsoft Word supports viewing of multiple pages on the screen at the same time, which is especially useful if you have a large high resolution monitor, and you are working on a document having many pages. This feature comes to handy when you need to view more than one page side by side, to check the alignments and spacing of various pages, before you actually take the print out.

Let’s see, how to use different Page View methods in Microsoft Word.

Open a document with multiple set of pages, and then click on View menu. Make sure you are viewing your document in Print Layout mode, as many Microsoft Word features will not be available in Read Mode. You can also use different page viewing options in Web Layout, if you are creating a website using Microsoft Word.

Assuming you have a file open with multiple pages, clicking Multiple Pages from the View menu will instantly start showing you two or more pages side by side, according to your screen size. Do note that, the zoom level of viewing a document will be reduced automatically, so multiple pages may fit to your screen. My default the zoom level is set to 100% for a single page, but when you click on Multiple Pages, then according to pages being displayed on your screen, the zoom level will automatically get reduced.
 
Once you are done with editing, you can click the One Page button to switch back to single page view. Do check the zoom level for a single page, if it is below 100% then you can either adjust it from the zoom slider, or you can click the 100% button from the Zoom section.

You can also view multiple pages in Print Preview window. Click the File menu, and then click Print, and from thebottom right corner, you can adjust the zoom slider to view multiple pages in the print preview window. You can click the Zoom to Page button, when you are done viewing multiple pages in print preview mode.

There are more document viewing options available, that you can try while working in different word documents. For instance, Page Width option in View menu, either expand or reduce the zoom level of viewing, according to width of your document. Less page width increases the zoom level, more page width decreases the zoom level. This feature makes it easier to view those documents which have custom page with larger width.

If you want to try more document viewing and zooming options, then you can click on the Zoom button under View menu. Along with other viewing options, another interesting viewing option that you will find here is, Many Pages. Click the radio button, and from the Monitor button below, select how you want to view multiple pages. Like, do you want to view four pages in a single row, or four pages in two rows? The preview box in the left side will illustrate, how your document will be displayed.

Remember to switch back to One Page and 100% view when you are done!

The Whole Page Zoom option gives you the entire view of your document, covering the entire width and height of your document. As you can see in this document, where I have a custom page which has a width of 18 inches, and height 15 inches. Clicking the Whole Page button will gives you the view of the entire page, including the entire width and entire height, while fitting it to the screen.

Another option that you can use from Zoom option is, Text Width. Text Width option is very useful for the smaller monitors. What it does is, it removes the blank grey area that you are currently seeing in this document in 100% view. If you click the Zoom button, and then choose Text Width, then Word will not display the blank grey area, and the text will be seen larger on smaller screen.

If you only want to read your document in, as much as larger size word may display then, you can also view your document in Draft view, and then set the Zoom level to Page Width.
If you want to set a zoom level as the default zoom for a particular document, then what you only need to do is to, set your prefer zoom settings, make at least one change, like removing or adding a single character in your document, and then save the document. Reopening the document will give you the same zoom level.